Privacy Policy

Last updated: June 2026

Introduction

Student Filmmakers Magazine is committed to compliance with the General Data Protection Regulation (GDPR). We respect the privacy of our customers and users, and we work continually to keep our websites safe and enjoyable for everyone.

This policy explains how Space Race Agency, Inc., publisher of StudentFilmmakers.com, Student Filmmakers Magazine, HDProGuide.com, and HD Pro Guide Magazine, processes your personal data. Our registered address is 4140 Union St., Flushing, Queens, New York 11355. In this policy, “Space Race Agency, Inc.,” “we,” “us,” and “our” refer to the company and its associated group companies.

Under GDPR, “personal data” means any information relating to a living individual who can be identified, directly or indirectly, from that information. This may include your name, email address, postal address, telephone number, or information collected online and used to identify you.

For all Space Race Agency, Inc. services, the Data Controller is Space Race Agency, Inc. As Data Controller, we are responsible for, and control, the processing of your personal data. We have appointed a Data Protection Officer (DPO) who oversees questions about this policy and handles requests to exercise your legal rights.

Contact Details

You can contact our Data Protection Officer:

  • Email: [email protected]
  • Telephone: (917) 743-8381
  • Post: Space Race Agency, Inc., Data Protection Enquiries, 4140 Union St., Flushing, Queens, New York 11355

What Data We Collect and How We Use It

Information you provide. When you access, purchase, or sign up for our services, such as magazine subscriptions, newsletters, online communities, forums, job or ad posts, article or press release posts, events, competitions, workshops, or surveys, we receive personal information such as your name, email address, postal address, and telephone number. You can set and update your marketing preferences at any time.

Orders. If you order a product or service, you provide details including payment information so the order can be fulfilled. In some cases we use, or direct you to, a third party that collects this information and fulfills your order (for example, a digital newsstand).

Events. If you attend one of our events, workshops, screenings, awards, meetups, or conferences, we may receive your name and contact details. Where food is served, we may also collect any dietary or accessibility requirements you provide so we can accommodate you.

Content you share. When you share comments, photos, videos, or other content with us, we may receive personal information about you.

Information collected online. We may collect information about how you use our websites and the device you use to access them. See “Cookies and Online Data” below and our Cookies Policy for details, including how to opt out.

eCommerce links. Some of our sites link to third-party products and services. If you click those links, we and the third party may collect data showing that you clicked and whether you made a purchase. We may receive a commission on such purchases.

Email communications. We use web beacons in our emails to measure the success of our campaigns. These tell us when you have opened an email and which pages you then visited; they do not store information on your device. We keep a record of the communications you have chosen to receive. You can unsubscribe at any time.

Information from other sources. We may receive information about you from other sources, such as business partners or social media platforms, and combine it with the data we already hold.

Lawful Bases for Processing

We rely on four of the six GDPR lawful bases:

  • Performance of a contract. When you are our customer, such as a subscriber or event attendee, we process your data to provide our products and services.
  • Consent. Where you have actively opted in, for example to receive marketing communications, we rely on your consent, which you may withdraw at any time. In some cases (such as gift subscriptions or sign-ups at our tradeshow booths or events) a family member, guardian, friend, colleague, school, or teacher may have opted in on your behalf.
  • Compliance with laws. We may process and share data to meet legal obligations, such as collecting information needed for tax or financial reporting.
  • Legitimate interests. In some cases we rely on our legitimate business interests, having first assessed the impact on your rights. These activities include providing and improving our products and services; sending direct marketing to customers; sending business-to-business marketing for selected companies; managing unsubscribe requests; managing our events; analyzing usage and campaign effectiveness; enabling comments; handling queries and complaints; personalizing your experience; and keeping our systems secure.

If you object to our reliance on legitimate interests for any purpose, please contact our DPO.

Who We May Share Your Data With

Service providers. We use third parties to perform functions on our behalf, including fulfilling orders, sending emails, managing events, running competitions, conducting surveys, hosting comments, analyzing websites, and processing payments. They may access your data only as needed to perform their function and may not use it for any other purpose without your consent.

Aggregate information. We may share aggregated, non-identifying information, such as demographics and usage statistics, with advertisers, sponsors, and other organizations.

Associated third parties (only with your consent). You may be offered the chance to receive marketing from associated third parties. We share your information with them only if you elect to receive it, and only for the purpose you requested. Their use of your data is governed by their own privacy policies, for which we are not responsible. You can opt out at any time.

Partner products. Some products or services are offered in partnership with a third party who may require your personal information to provide them. The partner’s identity will be disclosed to you, and their use of your data is governed by their own privacy policy.

Group companies. We share your data with our group companies only where you have chosen to receive marketing from them, and only for that purpose. You can opt out at any time.

Advertising and traffic measurement. We may use third-party advertisers to serve ads, or measurement services to analyze traffic. These parties may set their own cookies if cookies are enabled in your browser. See “Cookies and Online Data” and our Cookies Policy for details and opt-out information.

Cookies and Online Data

Cookies are small data files sent to your device so a website can remember information about your browsing. We use cookies for several purposes:

  • Storage and access: storing or accessing information on your device, such as identifiers and cookies.
  • Content selection and measurement: selecting and delivering content, and measuring how it performs.
  • Personalization: using information about your use of our service to personalize content or advertising in other contexts over time.
  • Ad selection and measurement: selecting and delivering ads, and measuring their effectiveness.

See our Cookies Policy for more information.

Links to Other Websites

Our websites may include links to third-party sites, plug-ins, and applications. Clicking them may allow third parties to collect or share data about you. We do not control these sites, and we are not responsible for their content or privacy practices. Some links may be monetized through affiliate programs. We encourage you to read the privacy notice of every website you visit.

Storage and Retention

Your information is collected and stored on our secure systems, primarily in the US. Where we use third-party providers, we have agreements in place to protect your data. Your data may be transferred to a country outside the US if, for example, a supplier is based there; in such cases we take all steps reasonably necessary to keep it secure.

We keep personal data only for as long as needed for the purpose for which it was collected. Once that purpose is fulfilled, we securely delete or anonymize the data, unless we are required to retain it for legal, tax, or accounting reasons.

Security

We are committed to protecting the personal data we hold. In line with GDPR, we use appropriate technical and organizational measures to help prevent unauthorized access and keep data secure. We require third parties handling personal data to maintain appropriate security measures, and we ask them to complete data security questionnaires.

Protecting Children’s Privacy

Our products and services are intended for a general audience and are not aimed at children, though we recognize that some publications, such as Student Filmmakers, may appeal to a younger audience. We do not knowingly collect personal information from children under sixteen or send them marketing. Where a competition might interest children, our rules require parental or guardian consent to enter. If we ever collect personal information from children, we will comply with all applicable laws, including obtaining parental consent where required. If you are a parent or guardian and believe we may hold data about your child, please contact our DPO. For guidance on keeping your family safe online, visit https://www.google.com/safetycenter/families/start/.

Your Rights

You have the right to request:

  • Access to the personal data we hold about you.
  • Correction of data that is incorrect, out of date, or incomplete.
  • Erasure of your personal data.
  • That we stop using your data for direct marketing.
  • That we stop consent-based processing after you withdraw consent.
  • Transfer of your data to another service provider.

Withdrawing consent. Where you have given consent, you may withdraw it at any time.

Legitimate interests. Where we process data based on legitimate interests, you can ask us to stop for reasons connected to your situation. We will do so unless we have an overriding legitimate reason to continue.

Direct marketing. You can stop the use of your data for direct marketing across all or selected channels at any time, including by clicking the unsubscribe link in any email.

Exercising your rights. To exercise any right, contact our DPO by post, email, or telephone (above). We may ask for information to confirm your identity. We aim to respond within one month; complex or numerous requests may take longer, in which case we will keep you updated. There is usually no fee, though we may charge a reasonable fee or decline if a request is unfounded, repetitive, or excessive, and we will explain any refusal.

Forum Conduct Policy

We encourage healthy debate and respectful discourse on our forums. Expressing disagreement is welcome, including saying you believe another person is wrong. However, derogatory language, personal attacks, and threats of any kind will not be tolerated and will result in an immediate ban. This applies to all members and to discussions about any person, including political candidates. Constructive disagreement is welcome; slander, personal attacks, threats, and abusive language are not. We are committed to maintaining a respectful, safe, and welcoming environment for all members.

Policy Changes

We may amend this Privacy Policy from time to time, so please check it periodically. If we make material changes, we will endeavor to provide appropriate notice before they take effect.

Further Information

To unsubscribe from all emails, contact [email protected] or call (917) 743-8381.

Easy Opt-Out

Opting out is as easy as opting in. You can remove yourself from our database and end your subscription at any time by clicking the remove link included in all StudentFilmmakers.com offers, by emailing [email protected], by calling (917) 743-8381, or by mail to Space Race Agency, Inc., 4140 Union St., Flushing, Queens, New York 11355.

How Your Information Is Protected

All records in the StudentFilmmakers.com database are maintained in our data storage center on redundant servers, protected by a firewall and robust security infrastructure. We encourage you to revisit this Privacy Policy to stay informed of any changes.

Contact us using our online form.

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